POWER POINT TUTORIAL
The PowerPoint Screen
You use PowerPoint to create effective slide show presentations. The PowerPoint screen has many elements.
Title Bar
The Title bar generally appears at the top of the screen. The Title bar displays the title of the current presentation.
Menu Bar
The Menu bar displays the menu. You use the menu to give instructions to PowerPoint.
Standard and Formatting Toolbars
PowerPoint has several toolbars. Toolbars provide shortcuts to menu commands. The most commonly used toolbars are the Standard and Formatting toolbars. You use the Standard toolbar to do such things as open a file; save a file; print a file; check spelling; cut, copy, and paste; undo and redo; or insert a chart or table. You use the Formatting toolbar to change the font, font size or font color; bold, underline, or italicize text; left align, right align, center, or justify; bullet or number lists; highlight; or decrease or increase the indent.
Rulers
Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. They are marked in inches.
Create New Slides
After completing your title slide, you can create additional slides. To create a new slide:
Do one of the following:
Choose Insert > New Slide from the menu.
Click the New Slide button.
Press Ctrl-M.
The Apply Slide Layout pane will appear on the right side of the screen. The Apply Slide Layout pane provides you with slide templates you can use when creating your PowerPoint presentation. There are four types of Text Layout templates.
Title Slide - The Title Slide contains two text placeholders that you can use to display a title and a subtitle of your presentation.
Title Only - The Title Only slide contains a single placeholder. You can use it to display a title.
Title and Text - The Title and Text template provides a placeholder for a title and a placeholder for text.
Title and 2 Column Text - The Title and Text template provides a placeholder for a title and two placeholders for text.
To select a layout, click the layout you want in the Apply Slide Layout pane. The layout will then appear in the Slide pane.
To add text, click inside the placeholder and type.
To add an additional slide to your presentation do one of the following:
Right-click on the slide layout. A menu will appear. Choose Insert New Slide.
Click the down arrow next to the slide layout. A menu will appear). Choose Insert New Slide.
Placeholders
Placeholders hold the objects in your slide. You use placeholders to hold text, clip art, and charts.
Status Bar
The Status bar generally appears at the bottom the screen. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.
Outline Tab
The Outline displays the text contained in your presentation.
Slides Tab
The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.
View Buttons
The View buttons appear near the bottom of the screen. You use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.
Normal View
Normal view splits you screen into three major sections: the Outline and Slides tabs, the Slide pane, and the Task pane. The Outline and Slides tabs are on the left side of your screen. They enable you to shift between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located in the center of your screen. The Slide pane shows a large view of the slide on which you are currently working. The Task pane is located on the right side of your screen. The Tasks pane enables you to select the task you want to perform.
Slide Sorter View
Slide Sorter view enables you to view thumbnails of all your slides. In Slide Sorter view you can easily add, delete, or change the order of your slides. When you are in Slide Sorter view, a special Formatting toolbar appears. It has options that allow you to make changes to your slides.
Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your final presentation. When in Slide Show view:
Esc Returns you to the view you were using previously.
Left-clicking Moves you to the next slide or animation effect. When you reach the last slide, you automatically return to your last view.
Right-clicking Opens a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.
Drawing Toolbar
The Drawing toolbar generally appears near the bottom of the screen. It contains tools for creating and editing graphics.
Common Tasks Buttons
Using the common tasks buttons, you can select the type of tasks you want to perform.
Task Pane
The Task pane enables you to select the specific task you want to perform.
Vertical Splitter Bar
You can click and drag the vertical splitter bar to change the size of your panes.
Minimize Button
You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the taskbar.
Maximize/Restore Button
You use the Maximize button to cause a window to fill the screen. After you maximize a window, if you click the Restore button, the window returns to its former size.
Close Button
You use the Close button to exit the window and close the program.
Change Your Slides
After creating a slide, if you want to add text:
Place the cursor at the point at which you would like to add text.
Type the information you want to add.
If you would like to change text:
Highlight the text you want to change.
Type the new text.
You can use the backspace key to delete text. You can also delete text by highlighting the text and pressing the Delete key.
Apply a Design Template
Design templates provide attractive backgrounds for your PowerPoint slides. To apply a design template:
Do one of the following:
Choose Format > Slide Design from the menu.
Click the Slide Design icon .
Design templates will appear on the right side of the screen.
To apply a design template to all of the slides in your presentation do one of the following:
Click on the design template.
Right-click on the template. A menu will appear. Choose Apply to All Slides.
Click on the down arrow next to the template. A menu will appear. Choose Apply to All Slides.
Correct Spelling
Using the PowerPoint spell checker, you can check the spelling in you PowerPoint documents.
To start spell check, do one of the following:
Choose Tools > Spelling from the menu.
Press F7.
Click the Spell Check icon.
